THE FOUNDING CHURCH OF SCIENTOLOGY
1812 19th Street NW, Washington, DC
FOUNDING CHURCH POLICY LETTER OF 8 JUNE 19571
(Convert also to a HASI Policy Letter)
VALUABLE DOCUMENTS, HANDLING OF
All valuable documents are to be stored in a safe under the control of the Treasurer and the Organization Secretary. These include contracts, notes, official papers, awards, etc. The criteria of “valuable” is “Would their loss financially or publicly embarrass the organization?”
All such documents shall be photostated in duplicate or triplicate when received. In case of backlog, these shall be done now.
Boards, solicitors, accountants or officers of the corporation shall not use the originals. These persons shall use only photostats.
The originals shall not leave the safe save only to be photostated and then shall be at once returned with one photostat of it attached to each.
“The valuable document file” shall be another file than the safe, shall be kept by the Org Sec and shall consist only of photostats in folders which say what the document in the folder is so that removing the last copy shall not thus injure the file. A duplicate “valuable document file” shall be forwarded to the president. (In London, agent for GB.)
It is the responsibility of the Org Sec to see that all such documents are collected and that their disposition thereafter shall be as above.
L. RON HUBBARD